Below are guidelines that will prove VERY helpful as these forms are processed by the dean’s office.
Due dates- As soon as the schedule for each semester is available, please submit the updated report with the courses, when enrollment is firm (the week following the last day to add), via email to email@example.com. As a standard practice, please generate these reports as soon as the updated information is made available to your department rather than waiting for a formal request from the dean.
Report formatting- Always add the revision date after “Date Submitted to Dean’s Office:” each time you edit your forms using the standard eight-digit format e.g. 06/06/2016. In each column header, please be certain to add the term and year of each semester: fall 2016, spring 2017, summer 2017
When naming your edited file, the first six digits of the file name should be the date the report is being submitted e.g. 060616. Next, be certain to add your departmental identifier (CSM, CTD, GHES, HDFS, HS, NHM) followed by the semester (fall 2016, spring 2017, summer 2017).
Example of correct file naming convention: 060616 CSM fall 2016